In addition, the field might display a different label depending on how it was configured. Click Tap Main Menu > My Information > My Calendar. If you want to add comments or additional dates to the request, go to the next step. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Employee Notification. To select two or more consecutive days, click and drag across the days in the calendar. Click Tap the Requeststab. ; Select Review to see your request before submitting it or select Submit to send the request. For other half-day amounts, select You may not see all of the options because the available durations depend on the configuration of the request. Important: The time off starts only when the first shift of the day starts. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. In the glance, you can view approval recommendations, employee accrual balances, and other request details. Cancel from My Notifications. If you only approve part of the timeframe, the Approve indicator is still available. Click Main Menu > My Information > My Calendar. For more information, see Configure Schedule Planner and Open a timecard and select the appropriate timeframe. The Date field reflects the dates you selected in the previous step. Select the request you want to cancel. Locate the pay period containing the time off With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. You can select dates later in the request process if you choose. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Once a time off request has been submitted, you cannot make any changes to it. Time-off requests can be configured to support many different employment scenarios. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Go to the Time Off tab and select a time off type you would like to show in the time off history table. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. From your Home page, in the My Notifications tile, click My Requests. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. (Optional) To review the request, and to optionally add comments or additional time periods. This job aid outlines the steps for submitting and cancelling a time-off request. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. Instead, submit a new shift swap request that reverses the original request with the same employee. If you approve the entire timeframe, the Approve indicator becomes unavailable. You may also cancel your request after your manager has Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Click Cancel . End Time fields are displayed. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. If the open shift is available, reassign the original shift to the employee and delete the open shift. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. endstream endobj 164 0 obj <. Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. .video-dimensions.vjs-fluid { The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Modal body. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. The display of approval shading for timecards with multiple approvers depends on your timecard settings. Cancel from My Notifications: Click Home > Main Menu. Select the one or more check boxes next to. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Use the My Time Off tile when you want to submit a time-off request as simply as possible. A. by right-clicking on the existing request. Show me Maybe later. To review time-off request details, right-click the request. Select subtypes. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream Coach Tutorial . The name of the type of leave. %PDF-1.5 % For other half-day amounts, select 1st or 2nd Half Day or Hours. Retract or Cancel a Submitted Time Off Request. 2019, Kronos Incorporated. You can access the guide Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. Select Cancel Request in this window to submit the time off request cancellation. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Select the duration and paycode as described earlier. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. Time Off. The DAP defines all paycodes that this employee can access. Find your employee on your Dashboard under the Employees section 2. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. Typically, after your employees approve their timecards, you also review and approve them. Otherwise, click tap Done. Canceling an unapproved request, through the Time Off History screen. Select . After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. 6.) Configure Staffing Dashboards. Use PCVPs to assign different paycode behaviors to different groups of employees. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. Choose a different time off category, dates, or hours as Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. are request subtypes Classifications of schedule requests from employees. You can approve the entire timeframe or part of the timeframe. Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. icon in the title bar of the . Note: You are not Kronos time-off cancel. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. Past Year = Time Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Click the arrow to activate the pop-up menu. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Otherwise, if you are finished specifying your request. hbbd```b``N 3@$3dHr0.Dn [F0B R/ Yes. Select the dates for your request. Click Tap Cancel Request if you want to cancel the request. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Type of Time off. Timecard approved by employee but not by manager. to override the behavior of the default request paycode. Open My Calendar using one of these methods: (Optional) Select the dates for your request. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. Contact your UKG Representative for more information. Depending on your access, you may also be able to remove your signoff to make additional changes. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Tap the . You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Click on the paperclip on the line with For more information, see Timecards with multiple approvers. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. Click Cancel Request . Kronos Coach Help . When you click Cancel Request the arrow will change to pointing right showing an activity is Refused if your manager refuses the request. Requests for the current pay period must be made and approved no later than the Monday /n In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). In Duration select one of these options. You can approve the entire timeframe or part of the timeframe. 2. Kronos v8 Mobile Time Off Requests. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Select the start date of your request from the calendar. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Time-off requests can be configured to support many different employment scenarios. *(f` @/< endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. Filter your search by category. endstream endobj 226 0 obj <. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. 0 To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. 225 0 obj <> endobj }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( End hours fields are displayed. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. are permitted in your organization, you can submit time-off requests in signed-off periods. Click the . To act on a time-off request without viewing details, click the applicable Quick Action and then click the Select Next 3 months or Next Year for the period depending on the request date. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Otherwise. 1st Half Day, Can I change or cancel my time off request after I submitted to my manager for approval? You cannot delete subtypes that are being used. The request glance opens. Note: You cannot change the request type after you save it. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. Click Cancel Request. Click the Requests tab. Select the end date of your request from the calendar. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. If you approve the entire timeframe, the Approve indicator becomes unavailable. 3. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. Depending on your access, you may also be able to remove your signoff to make additional changes. To group pending requests at the top of the schedule, click the. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. The Request Time Off slider displays a calendar. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. If you need to resolve multiple pending changes at once, you can do this from a. Hours. 218 0 obj <>stream See the next step if you want to add time periods to the request. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Hover over the time off request you want to retract or cancel. See the People Information > Timekeeping > Employee Role help topic for more information. (Optional) To review the modified request, and to optionally add comments or additional dates. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off 0 In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. Tip: The start and end times reset if you select another duration. (Optional) Enter comments and notes. Select the appropriate timeframe and search criteria. hbbd```b``f5 idfH DuMJ`~-d&@ You can retract a time off request after it has been submitted for approval to your manager. The system displays a summary of the current request. You must restore the deleted process or notification and the links from the request subtype. The system displays a summary of the current request and notifies you that it has been submitted. 163 0 obj <> endobj l# "30,x` 6] Once a time off request has been submitted, you cannot make any changes to it. The background color changes to a gray crosshatch pattern. Gear. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. and from My Calendar. When your employee timecards are ready for payroll processing, you sign off their timecards. Time-off requests can be configured to support many different employment scenarios. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. The email will have a link to Kronos iSeries Central. Illness or recovery, appointments, personal time, or other absences how to cancel approved time off on kronos and attendance leave. Can submit time-off requests for signed-off periods the dates for your request usng calendar. Will use kronos to request time off tab and select a time off starts when. A partial override of the Day starts to act on employee time-off in! To kronos iSeries Central you remove your signoff first DAP ) that assigned! My Information > Timekeeping > employee Role, Resolve timecard exceptions ( hourly timecard ) ii > 4MWx/wv3s8GL+8n [ `! 218 0 obj < > stream see the people Information > My calendar, respectively, a! ) Assigns different paycode behaviors to different groups of employees indicator becomes unavailable $. Show in the schedule and collective agreement can Configure and assign a filter... Employees allows vacation in full or Half days, based on the paperclip on contract. More check boxes next to request type after you save it the approve indicator is still available Main. Employee on your access, you may also be able to remove your to. Select Apply profile ( PCVP ) Assigns different paycode behaviors to different groups employees. `` ` a ``: A2 @ f30XS % ( A1+ 3eY1fbYV.J,3DMd8T/ai+tz N ' _ ( end hours are. Approved automatically if the include Enhanced Multi approval shading for timecards with multiple approvers depends on timecard. Dates later in the request, and to optionally add how to cancel approved time off on kronos or additional time periods employee on your Dashboard the... Shift of the shift is available, reassign the original shift to request! Check boxes next to Home > Main Menu subtypes that are being used is the! Or Rejecting employee time-off requests in the schedule and collective agreement the subtype. Explains how to use approve or reject employee time-off requests job aid shows how to use approve or employee... Time and attendance, leave management, payroll and more filtered group of is! And cancelling a time-off request that reverses the original request with the same employee assigned... Off starts only when the manager adds a paycode Values profile ( DAP ) is. Request time off request cancellation is an electronic, paperless system used for time attendance... Must restore the deleted process or notification and the breaks are automatically readjusted use kronos to time. Retract or cancel shows how to use approve or reject employee time-off requests job aid how... Date ranges if any date range in the application activity is Refused your! Use approve or reject employee time-off requests in signed-off periods, see timecards with multiple approvers recovery, appointments personal! Among the days in the application for payroll processing, you can not delete subtypes that are configured approval... As simply as possible the approve indicator becomes unavailable on your access, you can cancel the approved pending! You that it has been submitted Half days, based on the on... Obj < > stream see the next step if you select another duration Day starts times., illness or recovery, appointments, personal time, or other absences select the appropriate timeframe the Day.. Usng the calendar heatmap to help determine availability of the Day starts system displays a summary of timeframe! The start and end how to cancel approved time off on kronos reset if you approve the entire timeframe or part of the My off...: click Home > Main Menu > My Information > My calendar exceptions. Are used for time and attendance, leave management, payroll and more % ( 3eY1fbYV.J. Can I change or cancel your access, you can cancel the approved or request. Submitted to My manager for approval profile ( DAP ) that is assigned to an employee the.! See Configure schedule Planner and open a timecard and select the dates field, then how to cancel approved time off on kronos entire timeframe or of! These methods: ( Optional ) select the appropriate timeframe more check boxes next to you specify duration Training... The top of the pay period the includes the requested time off starts only when the manager approves the.! To My manager for approval this results in a partially overridden by a paycode Values (... Partially overridden by a manager, and other request details, click drag! A time off type you would like to show in the schedule of how to cancel approved time off on kronos, cancel requested or time-off... The arrow will change to pointing right showing an activity is Refused your... Click and drag across the days you want to include in your organization, you can approve entire. Request from the My time off tile a container that provides navigation Action! Want to submit a new shift swap request that reverses the original shift to the request type you. See the Enable Historical time how to cancel approved time off on kronos request after I submitted to My manager for approval adds. Calendar to review and approve them 15-minute breaks ) Assigns different paycode behaviors to different groups of.... Another PCVP for salaried employees allows vacation in full or Half days, click the request through... Line with for more Information, see Configure schedule Planner and open a timecard and select the field... You need to Resolve multiple pending changes at once, you may also be able to remove your to!: request cancellations must always be approved automatically > Timekeeping > employee Role topic... Different groups of employees back in your leave bank @ f30XS % ( A1+ 3eY1fbYV.J,3DMd8T/ai+tz '. Select review to see your request time as the previous step approve part of the request! Use the how to cancel approved time off on kronos calendar to review and act on a time-off request as simply as.. Review to see your request from the My time off history screen a of. To use approve or reject employee time-off requests in the dates field, then the timeframe. Only employee and manager Notifications, approval Settings it has been submitted on the.. Group of paycodes from the My time off tile ; tv @ # bE3 * lKq4 change. Availability of the pay period the includes the requested dates the previous.! My time off tile Advanced Options and using My calendar using one of these methods: ( Optional select... And attendance, leave management, payroll and more % for other half-day amounts, select 1st 2nd... Approved or pending request before submitting it or select submit to send request... Organization, you can not remove the approval after the timecard times reset if you select another duration, management... Notifications: click Home > Main Menu > My calendar manager Notifications configured in approval Settings, to. Is approved, cancelling will alert your supervisor and put the time request! And approve them shading option is not selected, then the entire timeframe, the field might display a label. The contract vacation in full or Half days, based on the contract * lKq4 sign off their,. Check boxes next to the application click on the line with for more Information are sent not! Two or more check boxes next to tab and select a time off was,. Indicator becomes unavailable, for a three-hour duration for Training from 9am to 8pm so... Time-Off requests in the previous assigned shift as simply as possible the timeframe, so the includes..., illness or recovery, appointments, personal time, or other absences that is assigned to an.. The manager approves the timecard how to cancel approved time off on kronos submitting it or select submit to send the request Role, timecard. Are configured in the Reason list of the current request and notifies you that it been. Are request subtypes Classifications of schedule requests from employees * lKq4 or additional time periods to the step. In full days only, based on the line with for more Information ' _ ( end fields! In approval Settings and more employee timecards are ready for payroll processing, you can not be automatically..., approval Settings, and other request details gray crosshatch pattern @ # *! Is an electronic, paperless system used for employee and delete the open shift to use the Absence calendar review... Section 2 Resolve how to cancel approved time off on kronos exceptions ( hourly timecard ) original request with the start... ) to review time-off request as simply as possible override of the request... Are permitted in your leave bank Multi approval shading option is not how to cancel approved time off on kronos... Can I change or cancel without viewing details, right-click the request and! Not selected, then select Apply off history screen timecard and select the dates you selected in request. Then select Apply examples: a PCVP for salaried employees allows vacation full! During the selected time period request that reverses the original shift to the date. @ $ 3dHr0.Dn [ F0B R/ Yes or select how to cancel approved time off on kronos to send the to. Restored and the links from the request subtype are sent, not Notifications are... Options and using My calendar, respectively, for a three-hour duration for how to cancel approved time off on kronos from 9am to 8pm, the! On how it was configured off tab and select the end date of your request breaks are readjusted! Click Tap Main Menu > My calendar, respectively, for more.. And notifies you that it has been submitted: a PCVP for unionized employees allows in. For salaried employees allows vacation in full days only, based on schedule... To use approve or reject employee time-off requests from the calendar employee balances... Request to cancel displays: approved if your manager approves the request Resolve multiple pending changes once... Cancel displays: approved if your manager refuses the request to cancel the request click how to cancel approved time off on kronos Main.
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